Manager, Facilities

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OBJECTIVE

Responsible for the design, planning, construction and maintenance of Otonomy equipment, machinery, buildings and other facilities. The incumbent plans, budgets and schedules facility modifications, including estimates on equipment, labor materials and other related costs. Ensures organizational goals are met by maintaining facilities and/or manufacturing machinery in excellent working condition at all times.

ESSENTIAL FUNCTIONS

  • Partners with business and construction partners to elicit, analyze, translate, and document business requirements into facilities requirements. Ensures quality and traceability to requirements and adherence to all quality management plans and standards.
  • Reviews progress against established goals and provides status reports to management as needed.
  • Coordinates the project resources needed to ensure that facilities projects are delivered on time and within budget.
  • Oversees the coordination of building space allocation and layout, and facility expansions.
  • Plans budgets and schedules facility modifications, and provides the associated cost estimates.
  • Inspects and reports status of construction and installation progress.
  • Initiates and maintains planned maintenance programs for a variety of facility equipment, including HVAC and office equipment.
  • Assists in maintaining the stocking, cleanliness, and order of kitchenettes, copy rooms, training rooms, and other common areas.
  • Manages the shipping and receiving function.
  • Oversees the parking and offsite storage program.
  • Oversees the cleaning and maintenance of all company facilities.
  • Develops and administers the annual Facilities Department budget.
  • Manages the Facilities Help Desk support function, and the building management systems (BMS), computerized maintenance management systems (CMMS). and/or enterprise asset management systems.
  • Manages and maintains the company’s physical security and environmental monitoring systems, taking all necessary and approved actions to safeguard Otonomy employees, contractors, and assets.
  • Supervises various contracting crews, including parking attendants, janitors and building maintenance personnel.
  • Maintains the company’s environmental health and safety program (EH&S), directs the activities of EH&S contractors or staff, and manages the company’s hazardous materials (Hazmat) program.
  • May perform other related duties as required and/or assigned.

NATURE AND SCOPE

Interacts with all levels of personnel internally and externally requiring the ability to clearly understand and communicate verbally and in writing the company’s strategies, objectives and policies.  Requires in-depth knowledge relevant to the applicable field. The incumbent determines own practices and procedures and develops new concepts and policies.  Errors in work could cause delays and financial loss.

MINIMUM EDUCATION

Bachelor or Associate degree with five years of relevant experience.

EXPERIENCE

  • Over five years of direct, hands-on facilities maintenance experience in the following areas: electrical, plumbing, security, BMS/HVAC, carpentry, lab utilities (gases and RO/DI), and refrigeration.
  • Experience supervising contracting crews and building maintenance staff.
  • Excellent written and oral communications skills to maintain and write reports, work orders, and procedures.
  • Familiarity with common BMS and CMMS systems, ideally to include Johnson Metasys Controls and IBM Maximo.
  • Ability to use standard Microsoft Office software applications.
  • Ability to read schematics and diagrams.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to effectively organize, multitask, and work in a fast-paced, deadline-driven work environment.
  • Ability to communicate in a proactive and solutions-focused manner, ensuring management is kept aware of potential issues.
  • Proven ability to make judgments, prioritize work, and accomplish goals.
  • Knowledge of FDA GxP manufacturing, clinical, lab, and basic chemical safety regulations and procedures.
  • Familiarity with EH&S regulations, local building codes, disaster recovery procedures, wastewater and hazmat handling programs.
  • Ability to work independently and manage time effectively without continual oversight or supervision.
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